Privacy

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DIVISIONS

Privacy

1. The Organization Collecting the Information

USA Track & Field ~ Southern California Association (SCA-USATF) is the sole owner of the information collected on its sites and through other means. We will not sell, share, rent, or otherwise disclose this information to other parties other than as disclosed in this statement.

This website contains links to other sites. Please be aware that SCA-USATF is not responsible for the privacy practices of other sites. We encourage our users to take appropriate precautions when leaving our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this website.

2. What personally identifiable information is collected from you through our website and how it's used.

SCA-USATF may collect information from our users at several different points throughout our website and from other sources. This section describes these points of collection.

Newsletters

If a user subscribes to our newsletter(s), we ask for contact information such as name and e-mail address. These e-mail addresses and names are never shared outside our organization, except as described in this privacy statement.

Log Files

We use standard server log files to analyze trends, administer the site, and gather broad demographic information for aggregate use. This log file information is not linked to personally identifiable information, and all information gleaned from log files is used only in the aggregate.

Cookies

A cookie is a piece of data stored on the user's hard drive containing information about the user. When someone logs into the members-only area, for example, we set a per-session cookie that identifies this person as a legitimate member. This cookie allows us to keep track of who the user is while he/she is browsing the members-only pages so he/she won't have to log back in each time he/she visits a new page. Per-session cookies expire after the user leaves our website (i.e. once the users closes his/her web browser, the cookie is deleted from his/her system). If a user rejects the cookie, he/she may still use most parts of our site. The only drawback is that the user will have limited access in some areas of our site.

Other Collection Points

We may also collect information from people through other means such as on the telephone, by e-mail, by fax, on paper, and in person. This privacy policy governs the use and disclosure of that information as well.

3. With whom the information may be shared and other kinds of disclosures.

USATF Associations receive reports about members in their Association, including name, address, phone, e-mail address, etc. This information is used to contact members about general-interest matters and specialized topics in the same manner as described in Section 2 above. Associations may occasionally share aggregated demographic information with their partners and advertisers. Again, this is not linked to any personal information that can identify any individual person.

USATF Associations are required to abide by the National USATF privacy policy. Certain Associations may have their own privacy policies, but these will always be more restrictive, never less, than the national policy. The national policy always supersedes any Association's policies. Please direct any questions first to the Association and then to the National Office.

SCA-USATF occasionally enters into partnerships with other organizations to provide valuable services to the running/track & field community. When USATF provides the services or collects information from such services, this privacy statement will govern the use of such information for the partnership.

When someone signs up for an event, we pass on the necessary information (name, address, age) to the race or meet management personnel. These parties are not allowed to use personally identifiable information except for the purpose of entering the person in the event. However, this information may be used to create programs, heat sheets, and results for the meet which may include the entrants' name, home city and state, age, etc. USATF has advised meet management personnel that if they plan to use this information for purposes other than entering a person in the event, they must notify USATF. USATF will in turn notify entrants, and entrants will have the option of being excluded from such other purposes at the time of registration.

We occasionally share aggregated demographic information with our corporate sponsors, suppliers, partners, and advertisers. This is not linked to any personal information that can identify any individual person.

We will also share information to prevent fraud, to respond to a legal process, or as otherwise required by law.

Other kinds of disclosures of personal information

SCA-USATF Officers, employees, Association Officers, as well as SCA-USATF Committee members, Sub-Committee members, and SCA-USATF Board members, may have their name, address, fax number, phone number, and e-mail (work and/or home for each) listed both on the website and in print for contact purposes. Any person who accepts an official position with SCA-USATF agrees to have his/her contact information made available to USATF's members and the public, unless requested otherwise.

Children

In cases where SCA-USATF collects personally identifiable information from children under the age of 18, we require parental consent before the collection is completed. For example, the USATF membership application requires a parent's or guardian's "signature" before it will be accepted. The signature on the application evidences the parent's or guardian's consent to have the child's information used in accordance with this privacy policy.

4. The kind of security procedures that are in place to protect the loss, misuse, or alteration of information under USATF's control.

This website takes every reasonable precaution to protect users' information. When users submit sensitive information via the website, the information is protected both on- and off-line.

SCA-USATF makes every reasonable effort to safeguard sensitive information by regularly reviewing our security standards and practices to protect against unauthorized access.

5. What choices are available to you regarding collection, use, and distribution of the information and how you can correct any inaccuracies in the information.

Users of our site are always notified when their information is being collected by any outside parties. We do this so our users can make an informed choice as to whether they should proceed with services that require an outside party.

Notification of Changes

If SCA-USATF changes its privacy policy, we will post a notice of the change on our homepage for at least seven days so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point SCA-USATF decides to use personally identifiable information in a manner different from that stated at the time it was collected, users will have a choice whether to consent to such use.

Revised 03/2005

(Our privacy statement is adopted from the national USA Track & Field website.)

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13039 E. Florence Avenue, Santa Fe Springs, CA 90670